At the Company, we are committed to maintaining the integrity, confidentiality, and security of the personal information of our present, past and potential representatives of unit holders, customers, suppliers, contractors, landowners and occupants, leaseholders, investment analysts, government and industry contacts and any other individuals who are not employed by the Company (“Stakeholders”).
This policy describes the personal information that the Company collects from you or about you, how we use it and to whom we disclose that information.
Privacy legislation or an individual’s right to privacy may differ from one jurisdiction to another. This policy has a limited scope and application and the rights and obligations contemplated by it may not be available to all individuals or in all jurisdictions. This policy covers only those activities that are subject to the provisions of Canada’s federal and provincial privacy laws, as applicable.
For the purposes of this policy, personal information is any information about an identifiable individual, other than a person’s business title or business contact information (business telephone number, address and email) when used or disclosed for the purpose of business communications. Information that is publicly available is not considered to be personal information for the purpose of this policy.
Personal information we collect and maintain includes but is not limited to:
- Contact and identification information, such as your name, address, telephone number, and email address;
- Product and service related information concerning the products and services that we provide to, or receive from, you, including with respect to the service, maintenance and repair of such products;
- Credit and financial information such as your payment methods and preferences, and billing and credit history; and,
- Business relationship information, including information relating to your agreements, preferences, advisors and decision-makers, service requests and feed-back, and information requested by or provided to you.
The Company may also collect market-related information, which may include personal information, concerning market trends and activities impacting our business. This information may include contract terms, financial information and other information for the purpose of market analysis and strategic planning. We may also collect information related to our media, investor and public relations activities and information related to our interactions with financial and other analysts and advisors.
In the course of conducting our business, the Company may monitor the activities of individuals in respect of its operations and its property. [For example, some the Company locations are equipped with surveillance cameras.] These cameras are generally in high risk areas or plant sites. Where in use, surveillance cameras are there for the protection of employees and third parties and to protect against theft, vandalism and damage to the Company’s goods and property. Generally, video tapes recording images are routinely destroyed and not shared with third parties unless there is suspicion of a crime, in which case they may be turned over to the police or other appropriate government agency or authority.
As a general rule, the Company collects personal information directly from you. In most circumstances where the personal information that we collect about you is held by a third party, we will obtain your permission before we seek out this information from such sources (such permission may be given directly by you, or implied from your actions). Third parties that we may collect information from include credit reporting agencies (for the purpose of conducting a credit check where you wish to obtain credit from us).
From time to time, we may utilize the services of third parties in our business and may also receive personal information collected by those third parties in the course of the performance of their services for us or otherwise. Where this is the case, we will take reasonable steps to ensure that such third parties have represented to us that they have the right to disclose your personal information to us.
Collection and Use of Personal Information
The Company collects personal information to enable us to manage and develop our business, including but not limited to:
- Establishing and managing relations with Stakeholders so that we may provide you with or receive from you, the products and services that have been requested;
- Informing you of our products and services other than those that you have requested including promotional information;
- Permitting Stakeholders and any of the Company’s related entities, and their representatives, to assist the Company to conduct business, including providing products, services and promotional information to the Company or to Stakeholders on the Company’s behalf;
- Complying with your requests (for example, if you prefer to be contacted at a residential telephone number or e-mail address, we will use this information to contact you at that number);
- Administering investor relations matters or conducting public relations activities;
- Conducting market analysis and assessing current or potential Stakeholders and their respective representatives;
- Protecting us against error, fraud, theft and damages to our goods, property and employees (such as through competitor monitoring or surveillance cameras, which may be located at plant sites or in high risk areas);
- Enabling us to undertake our, health and safety activities, including incident planning, response and investigation;
- Enabling us to comply with applicable law or regulatory requirements (for example, we may collect personal information to satisfy the obligations imposed on us by various regulatory boards or agencies to follow procedures mandated by such boards or agencies in respect of the provision of our products and services); and,
- Any other reasonable purpose to which you consent.
The Company uses and discloses your personal information for the purposes described in this policy; or for any additional purposes for which we have obtained your expressed, deemed or implied consent to the use or disclosure of your personal information.
Further, your personal information may be disclosed:
- To comply with valid legal processes such as search warrants, subpoenas or court orders;
- As part of the Company’s regular reporting activities;
- To protect the Company’s rights and property;
- To collect debt owed to the Company; and,
- During emergency situations or where necessary to protect the safety of a person or group of persons.
We share your personal information with our employees, contractors, consultants and other parties who require such information to assist us with establishing, maintaining and managing our business relationship with you, including: third parties that provide services to us or on our behalf; third parties that collaborate with the Company in the provision of services to you; and, third parties whose services we use to perform our services.
It is important to us that where we collect, use or disclose your personal information we have your consent to do so. Depending on the sensitivity of the personal information, your consent may be implied, deemed (using an opt-out mechanism) or express. Express consent can be given orally, electronically or in writing. Implied consent is consent that can reasonably be inferred from your action or inaction. For example, when you accept our products or services, we will assume your consent to the collection, use and disclosure of your personal information for purposes related to your acceptance and use of those products or services, or for the purposes identified to you at the relevant time.
As we have described above, we may collect, use or disclose your personal information without your knowledge or consent where we are permitted or required to do so by applicable law or regulatory requirements.
You may change or withdraw your consent at anytime, subject to the legal or contractual restrictions and reasonable notice, by contacting the Company’s Privacy Representative in writing at the address set out below. In some circumstances, a change in or withdrawal of consent may severely limit the Company’s ability to provide or acquire products or services. The Company assumes, unless expressly advised otherwise, that you have consented to the collection, use and disclosure of personal information as explained in this policy.
The Company endeavours to maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. These safeguards are designed to prevent your personal information from loss and unauthorized access, copying, use, modification or disclosure.
Except as otherwise permitted or required by applicable law or regulatory requirements, the Company endeavours to retain your personal information only for as long as it believes is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any legal, accounting or other reporting requirements or obligations). We may, instead of destroying or erasing your personal information, make it anonymous such that it cannot be associated with or tracked back to you.
It is important that the information contained in our records is both accurate and current. If your personal information happens to change during the course of our relationship, please keep us informed of such changes.
In some circumstances we may not agree with your request to change your personal information and will instead make a note in your records that ‘the correction’ was requested but not made.
If you want to access your personal information, please contact our Privacy Representative in writing, clearly identifying the information being requested. The Company may request additional information to confirm your identity and right to access, as well as to search for and provide you with the personal information we hold about you. We may charge you a fee to access your personal information; however, we will advise you of such a fee in advance.
Your right to access the personal information that we hold about you is not absolute. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal information that we hold about you. In addition, the personal information may have been destroyed, erased or made anonymous in accordance with our record retention obligations and practices.
In the event that we cannot provide you with access to your personal information, we will endeavour to inform you of the reasons why, subject to any legal or regulatory restrictions.
Inquiries and Concerns
Jacqueline Mirkopoulos, owner of Evolve Holistic Group. For any questions or inquiries please contact her directly at firstname.lastname@example.org.